• Login
  • Status
  • Support
  • Partners
  • Pricing
  • Careers
  • ENLanguages
    • English
    • Deutsch
    • Français
    • 日本
    • 简体中文
    • العربية
    • 한국
    • Español
NICE - AI Customer Service Automation Solutions
  • NICE - AI Customer Service Automation Solutions×
  • Platform

      CXone Mpower Platform

      • Workflows

        Automate every service workflow

      • Agents

        Maximize agent performance

      • Knowledge

        Centralize data and knowledge

      Customer Service Automation

      • Platform Overview

        Complete AI platform for customer service automation

      • Trust & Compliance

        Ensure secure, reliable, and compliant customer service operations

      • CXexchange Marketplace

        Discover partner solutions to extend capabilities on our platform

      • Integrations & Hubs

        Seamlessly connect your business systems

      • Developer Portal

        Endless customization options with RESTful APIs and robust SDKs

      • User Communities

        Collaborate, learn, and share best practices for customer service excellence

      Discover the full value of AI in customer service

      Understand the benefits and cost savings you can achieve by embracing AI, from automation to augmentation.

      Calculate your savings

    • Products
      • Explore all Products

      • AI for Customer Experience

        AI for Customer Experience

        Purpose-built AI for unparalleled CX automation

        Learn more

        • Autopilot

          Elevate customer self-service with an AI-powered virtual agent

        • Copilot

          Empower agents and supervisors with powerful AI to drive productivity

        • Actions

          Unlock complex data with generative AI for CX leaders

        • AutoSummary

          Automate notetaking with Gen AI to summarize every interaction

        • AI Routing

          Match customers to their perfect agent for improved business results

        • Enlighten AI for Complaint Management

          Protect your organization from reputational and financial risks

        • Enlighten AI for Sales Effectiveness

          Increase conversion rates and grow revenue with real-time analysis

        • Experience Optimization (XO)

          Learn from all interactions with AI that builds smart self-service

        • Enlighten AI for Customer Satisfaction (CSAT)

          Gain insights on agent soft-skill behaviors on every interaction

      • Digital & Self Service

        Digital & Self Service

        Friction-free customer experiences driven by conversational AI

        Learn more

        • Autopilot

          Elevate self-service experiences with an AI-powered virtual agent that guides customers

        • Conversational AI & Chatbots

          Engage customers with AI-powered intelligent virtual agents and chatbots that converse naturally

        • Knowledge Management

          Meet customers with knowledge and ensure they receive the right content, wherever they are

        • Proactive AI Agent

          Keep customers engaged in conversation from onboarding to installation, service, and retention

        • Web & Mobile Engagement

          Remove friction across the digital journey by proactively delivering the right guidance at the right time

        • Interactive Voice Response (IVR)

          Accelerate resolution, improve routing efficiency and cut costs with AI boosted voice self-service

        • Experience Optimization (XO)

          Optimize digital CX by learning from all interactions with AI that mirrors top agents to build smart self-service

      • Journey Orchestration & Routing

        Journey Orchestration & Routing

        Seamless customer journeys across voice and digital channels

        View Products

        • Actions

          Unlock complex data with generative AI for CX leaders

        • Omnichannel Routing

          Connect customers to the ideal resource, the smart way

        • AI Routing

          Match every customer to their perfect agent with AI that delivers personalized experiences and improves results

        • AI Orchestrator

          Orchestrate AI-driven customer service workflows across the enterprise.

        • Proactive Engagement

          Generate more revenue, minimize hang-ups, proactively connect to reduce friction in the customer experience

        • Digital & Voice Channels

          Meet consumers in their preferred channel, provide frictionless experiences, maintain context throughout

        • Social, Chat & Messaging

          Engage website visitors in conversations on their channel of choice

      • Workforce Engagement & Management

        Workforce Engagement & Management

        Robust applications to optimize the employee experience (WEM)

        Learn more

        • Workforce Management

          Anticipate business demands with smarter, AI-based forecasting that keeps SLAs up and costs down

        • Quality Management

          Deliver better customer experiences through streamlined processes and actionable, AI-based feedback

        • Performance Management

          Meet your organizational goals while engaging employees through personal coaching and gamification

        • Interaction Recording & Management

          Capture your omnichannel interactions, meet your contact center’s regulatory needs and drive better performance

        • Supervisor Workspace

          Turbocharge supervisors to make agile decisions, streamline workflows and improve performance

        • Dashboard & Reporting

          Gain a full operational picture of your contact center, with enhanced visualization of real-time and historical insights

        • Automated Agent Augmentation

          Automatically detect automation opportunities, and effortlessly build automation processes as needed

        • Playvox by NICE

          Seamlessly integrate with CRMs to efficiently manage your workforce

      • CX Analytics

        CX Analytics

        Actionable insights to continuously enhance the customer experience

        Learn more

        • Experience Optimization (XO)

          Optimize digital CX by learning from all interactions with AI that mirrors top agents to build smart self-service

        • Actions

          Unlock complex data with generative AI for CX leaders

        • Dashboard & Reporting

          Gain a full operational picture of your contact center, with enhanced visualization of real-time and historical insights

        • Feedback Management

          Discover actionable insights from omnichannel customer feedback to improve customer satisfaction

        • Interactions Analytics

          Analyze every interaction to understand operational trends and agent performance

        • Desktop & Process Analytics

          Understand and confidently select the processes that will contribute most to your performance success

      • Agent Assist

        Agent Assist

        AI-driven tools for real-time agent guidance and coaching

        Learn more

        • Omnichannel Agent Desktop

          A unified agent workspace provides everything agents need to handle all interactions

        • Agent Assist Hub

          Easily integrate applications that help turn every one of your agents into a customer service superstar

        • Real-Time Guidance

          Helps agents understand where they can improve their behaviors in real-time to boost customer satisfaction

        • AutoSummary

          Automate agent notetaking with the power of generative AI to summarize every interaction

        • Knowledge Management

          Your customer’s journey begins with a search. Meet them with knowledge and ensure they receive the right content

      • Open Cloud Platform

        Open Cloud Platform

        Innovative cloud-native foundation to rapidly scale extraordinary CX

        Learn more

        • Security & Compliance

          Secure your data and enjoy industry-leading guaranteed uptime

        • Resiliency & Reliability

          Keep your contact center up and running with dynamic elasticity

        • CXexchange Marketplace

          Discover partner solutions to extend capabilities on our platform

        • Developer Tools & APIs

          Endless customization options with RESTful APIs and robust SDKs

        • Pre-Built Integrations

          Increase value with pre-integrated applications, UCaaS and CRM adapters

        • FedRAMP

          Give your government agency the tools to act smarter and respond faster

        • Voice as a Service (VaaS)

          Connect agents and customers with cloud-optimized voice & data services

        • Elevate AI

          Improve your customer conversations with accurate STT transcription

        • Multipath to CXone

          Connect vital enterprise infrastructure to our cloud gradually and safely

        • Unified Communications as a Service (UCaaS)

          Unify your contact center with the rest of the organization

    • Solutions
      • Explore all Solutions

      • By Industry

        By Industry

        • BPO

          Business Process Outsourcers

        • Financial Services

          Customer experiences that count

        • Government

          Elevate citizen trust

        • Healthcare

          Healthy patient experiences

        • Insurance

          Secure policyholder experiences

        • Retail

          Delight customers where they shop

        • Telecom

          CX for Telecommunications

        • Travel & Hospitality

          Boost traveler and guest loyalty

        Discover the full value of AI in customer service

        Understand the benefits and cost savings you can achieve by embracing AI, from automation to augmentation.

        Calculate your savings

      • By Business Initiative

        By Business Initiative

        • Grow Revenue

          Boost conversions and win rates to accelerate growth

        • Engage & Empower Employees

          Create a workplace of truly engaged employees

        • Boost Customer Loyalty

          Improve customer loyalty on interactions across the journey

        • Drive Digital Transformation

          Integrate digital technology at the center of CX

        • Small and Medium Business

          Drive growth and boost revenue with smarter, cost-effective customer service built for SMBs.

        • Call Center Software

          Empower agents to provide better experiences

        • Increase Operational Efficiency

          Leverage AI and automation to increase agent retention

        • Move to the Cloud

          Elevate experiences by moving operations to the cloud

        • Improve Compliance

          Protect your consumers with pre-built compliance solutions

        • Proactive Customer Engagement

          Elevate customer satisfaction with proactive conversational AI

      • Integrations & Custom Solutions

        Integrations & Custom Solutions

        • CXexchange Marketplace

          Discover partner solutions to extend capabilities on our platform

        • Pre-Built Integrations

          Seamlessly connect your business systems with our platform

        • Developer Tools & APIs

          Endless customization options with RESTful APIs and robust SDKs

        • Partner Ecosystem

          Embark on a journey of shared success and collaboration

        91% of customers recommend NICE as a preferred CCaaS vendor

        Gartner® named NICE the only Customers’ Choice CCaaS vendor in its 2024 Peer Insights™ “Voice of the Customer for Contact Center as a Service” report.

        Get report

    • Services
      • Explore all Services

      Professional Services

      • Professional Services

        Industry-leading expertise, tools and know-how

      • Implementation Partners

        NICE-certified implementation partners

      • Business Consulting

        Your partner for successful transformation

      Training

      • Contact Center Training

        Tailored education delivered by CX experts

      Support & Assistance

      • Customer Support

        Global support you can depend on

      Make the smartest buying decision with the latest Gartner analysis

      NICE has been named a Gartner® Magic Quadrant™ Leader for Contact Center as a Service for the 10th consecutive year and is positioned furthest on Completeness of Vision.

      Get report

    • Resources

        Knowledge Base

        • All Resources

          Whitepapers, datasheets, demos and more

        • Analyst Perspectives

          Contact center reports from third party analysis

        • Terms Glossary

          Detailed descriptions of industry-related terms

        • FAQs

          Contact center focused frequently asked questions

        • Guides

          Expert insights for superior CX

        Learning & Insights

        • On-Demand Webinars

          Browse our extensive webinar catalog

        • Interactive Product Tours

          Explore the complete platform with our self-guided demos

        • Blog

          CX industry guidance by contact center experts

        • Why NICE? Video Series

          Step Inside The Room Where It Happened to see CX AI in action

        • NICE & Simple: Video Demo Series

          Brilliant, bite-sized videos from our top product pros

        Community

        • Events

          Upcoming events and webinars

        • Customer Stories

          Our customer's success is paramount. Read case studies about real CX transformation

        • NICE Clubs

          Collaborate, learn, and share best practices for customer service excellence

        Join us at the Largest CX Event of the Year!

        Registration is open! Interactions 2025: June 16-18, 2025. Aria Hotel, Las Vegas

        Register now

      • Company

          Company

          • About Us

            Powering seamless cloud experiences

          • Investors

            Investors relations, reports and filings

          • Global Offices

            Interactive map of locations worldwide

          • Careers

            View job openings and learn about our culture

          • NICE Leadership

            Meet our global leadership and executive team

          News & Media

          • Events

            Upcoming events and webinars

          • Press Releases

            Find the latest updates from NICE

          • Media Center

            Media contacts and resources

          Corporate Governance

          • NICE Trust Center

            Securing your trust with every interaction

          • Market Leadership

            Discover why NICE is the market leader

          • Corporate Responsibility

            In a world where you can be anything, be NICE

          Join us at the Largest CX Event of the Year!

          Registration is open! Interactions 2025: June 16-18, 2025. Aria Hotel, Las Vegas

          Register now

          • ENLanguages
            • English
            • Deutsch
            • Français
            • 日本
            • 简体中文
            • العربية
            • 한국
            • Español
          • Get in Touch
            • Login
            • Status
            • Support
            • Partners
            • Pricing
            • Careers
            linkedinlinkedinlinkedinlinkedin
          • Home
          • Customer Experience (CX) and Contact Center Library
          • How to Use Email to Text: A Complete Guide
          Icon imageRequest a demo
          Request a quote

          Company

          • About Us
          • Careers
          • Global Leadership
          • Media Center
          • Investors
          • Awards
          • Global Office Locations
          • Contact Us
          • CCaaS
          • Customer Experience
          • NICE Public Safety
          • NICE Actimize
          • NICE RPA

          Partners

          • NICE Partners Overview
          • Developer Partners (DEVone)
          • CXone Mpower Partner Portal
          • NICE Help Partner Portal
          • NICE User Group

          Customer Support

          • Customer Support Overview
          • CXone Mpower Support Login
          • NICE Customer Support

          STAY CONNECTED

          linkedinlinkedinlinkedinlinkedin
          • Terms of Use
          • Site Map
          • Privacy Policy
          • Legal
          • Cookies Settings
          • Accessibility
          © 2025 NICE

          How to Use Email to Text: A Complete Guide

          Turn emails into rapid-fire, easily digestible SMS messages.

          • SMS Marketing: Making the Switch
          • Switching from email to text
          • Important SMS marketing considerations
          • Industry use cases for email to SMS
          • Frequently asked questions
          • Call to Action

          If you need to distribute urgent business communications or marketing campaigns while you’re on the go, logging into a marketing platform or messaging app isn’t always practical. However, we’re willing to bet you probably have access to email no matter where you are. Email to text allows you to turn emails into rapid-fire, easily digestible SMS messages that can be read quickly by your customers, clients or subscribers.

          We’ll explain how to use email to text, why it’s beneficial for your business and some important considerations to keep in mind if you’re using this mode of communication.

          SMS Marketing: Making the Switch

          SMS, or short message service, is the fastest way to get a customer’s attention. These bite-sized, text-based messages are nearly guaranteed to be opened and read by recipients, and when they require a response, most people write back in 90 seconds or less. Though email is equally ubiquitous, the interaction rate for SMS or MMS messages is many times higher.

          Making the switch to SMS is beneficial for:

          Grabbing attention

          Because a text can be read in a matter of seconds (and most customers can’t ignore that irresistible little ping!) SMS is ideal for when you need their attention, like sending messaging about flash sales or time-sensitive communications.

          Generating responses

          For messages where a response is required, like confirming an appointment or gathering a missing piece of information for an order, SMS is a great choice. Customers can respond with a few taps of their fingertips, or better yet, by clicking a single link.

          Building awareness

          SMS messages are a useful touchpoint when they’re part of a broader marketing campaign that requires multiple communications. If there’s a big software update coming up, for example, you might send an initial text to give customers an early heads up, then follow up with a series of emails and in-app messages with further details.

          Making a personal connection

          When you send a text to a customer, your brand is right there alongside the recipient’s friends and family members in their inbox. It’s a personal place to be. You can further deepen the relationship by sending personalized messaging, which customers appreciate.

          Mobile friendly

          Mobile devices were responsible for a whopping 68% of all web traffic in the world in 2020, a number that only continues to grow. With SMS marketing, desktop computers don’t even factor into the equation. You have the benefit of being 100% mobile-friendly, which is how most customers prefer to communicate.

          The innovator's guide to the digital-first contact center
          White Papers

          The innovator's guide to the digital-first contact center

          Read now
          Getting the Full View of the Constituent Experience
          White Papers

          Getting the Full View of the Constituent Experience

          Read now
          Digital-Savvy WFM for Contact Center Leaders
          White Papers

          Digital-Savvy WFM for Contact Center Leaders

          Read now

          Switching from email to text

          The benefits of SMS for business are clear, but where does email come into play? Email to text is a simple yet powerful system for turning business-related emails into consumer-friendly SMS messages.

          How does email to text work, technically speaking?

          Email to text works via a simple API. An API, or application programming interface, allows two distinct applications to communicate with one another. In this case, those two applications are your email provider and a text messaging app.

          Using an API, emails from a brand are converted into SMS messages that are compatible with the user’s text messaging interface. The messages can be sent out en masse, to individuals, or to certain groups based on the sender’s segmenting criteria. As you can see, this makes it incredibly easy to turn an email campaign into a text=based one.

          Email to text is a relatively simple process, but it can’t accommodate all types of emails. Emails with special formatting, heavy images, forms and other more complex features don’t translate well to text. So, you’ll need to be mindful of the content of your message when using email to text conversion.

          How to use email to text, logistically

          You don’t rely on a single form of communication to talk to the people you know in real life. Instead, you use the phone when it’s convenient, text messaging when you’re on the go, email when you need to send attachments, and so on. You use the medium that best fits the message and the needs of your intended recipient.

          Your business communications should be no different. You shouldn’t just send email to text messages; instead, use email to text as one component of an omnichannel communications strategy.

          As its name suggests, an omnichannel strategy includes many different communication channels, like voice, email, text, and chat. But that’s not the only defining feature. In a true omnichannel approach, all channels are integrated, meaning the conversation can flow seamlessly from one messaging medium to another. A conversation that begins over text can transition to email with no loss of context, and likewise for any of the other available platforms.

          Email and SMS work incredibly well together and are most powerful when their capabilities are combined with those of other channels, each playing off one another so that the whole is greater than the individual parts.

          Important SMS marketing considerations

          As we mentioned earlier, email to text isn’t a one-size-fits-all solution for all messaging needs. Here are some considerations to keep in mind when using this type of message.

          Mind your message length

          SMS messages are limited to 160 characters. Your constraints may vary based on your contact center platform and the recipient’s phone provider, but in general, short is best. Keep messages brief and light on multimedia content to avoid them getting truncated.

          Include a direct call to action

          SMS messages are best for getting the recipient to take action, like booking a call, clicking a link, or claiming a discount. Sending an email to text without a call to action is a missed opportunity to generate engagement and increase conversions. Make sure every campaign makes it abundantly clear what action you want the recipient to take and that it’s easy for them to do so.

          Personalize the message

          One of the biggest advantages to SMS messages is that they can be highly personalized. Drawing upon data from your CRM, customize your message based on the recipient’s purchasing history, relationship length, VIP status, and past campaign activity. This not only increases ROI but leads to greater customer satisfaction, as well.

          Incentivize subscribers

          Customers share their email addresses more readily than their phone numbers. So, you’ll need to make it worth their while to receive texts from your brand. Offer an incentive like an exclusive discount or free gift for opting in and entrusting you with their phone number.

          Maintain compliance

          The regulations on marketing text messages are stricter than those on email. To stay on the right side of the law when sending SMS messages, you need to get customers’ express written permission to contact them over text. To maintain compliance and reduce your risk of unwanted legal action, it’s imperative to extend this same level of consent to your email to text communications.

          Industry use cases for email to SMS

          Email to SMS services create a seamless communication channel for diverse industries, enhancing their ability to promptly disseminate vital information to employees, clients, and stakeholders. By efficiently bridging the gap between email and mobile SMS, industries can maintain an uninterrupted connection with their target audience, irrespective of their device or access to the internet. In fact, the versatility and wide-ranging applicability of email to SMS services have led to companies in sectors like healthcare, logistics, education, and financial services, reaping the benefits through improved customer engagement and streamlined business operations.

          Among the numerous industry use cases, one key application of email to SMS solutions is alert notifications for time-sensitive information. For instance, healthcare providers can expedite appointment reminders, prescription refill alerts, and test result notifications, leading to increased patient satisfaction and adherence to medical schedules. Retail businesses utilize email to SMS for delivery status updates and promotional campaigns that bolster their relationship with customers. Additionally, financial institutions leverage this technology to promptly inform clients about account activities and security breaches, thereby profoundly enhancing security and credibility. By embracing the myriad advantages of email to SMS services, industries can maximize outreach, efficiency, and ultimately, success in today’s highly competitive landscape.

          Frequently asked questions

          How do you send an email as a text message?

          A simple API can convert a standard email into a mobile-friendly text message. The recipient will receive the message from a ten-digit number that looks like a normal phone number.

          Can I send a text from Gmail?

          You can send a text from Gmail if you know the recipient’s cell phone number and SMS gateway. The SMS gateway is a web address that’s distinct to each mobile carrier. For example, T-Mobile’s SMS gateway is tmomail.net. So, to send a text from Gmail to a recipient with the phone number (987) 654-3210, you’d enter 9876543210@tmomail.net into the recipient line in your Gmail message. Additionally, there are various third-party platforms that allow you to send a text from email.

          How do I send an email as a text to an iPhone?

          You must know the iPhone recipient’s phone number and mobile carrier. Then, you’ll need to look up the carrier’s SMS gateway. The SMS gateway is a web address that looks like this: txt.att.net (this is AT&T’s SMS gateway). To text an iPhone user who’s an AT&T customer, you would direct your email to phonenumber@txt.att.net.

          Ready to revolutionize your communication strategy?

          Take the first step today by exploring the seamless integration of email-to-text with our free demo. Discover how you can streamline messaging, enhance engagement, and boost efficiency effortlessly. Watch now to experience the future of communication firsthand!"

          Watch demo now

          Contact us

          If you would like to know more about our platform or just have additional questions about our products or services, please submit the contact form. For general questions or customer support please visit our Contact us page.